Tenant Documents for Short-Term Rentals in Austria

As a tenant in Austria you should be well prepared before a short-term or holiday rental. Many landlords request proof such as a signed tenancy agreement, payment receipts and a registration certificate; sometimes identity document copies or references are also required. This page explains which documents are common, which proofs may be legally relevant and how to protect sensitive data. Knowing which documents make sense helps you avoid misunderstandings with the landlord and allows you to move in or complete your booking faster. This information is aimed specifically at tenants in Austria and provides practical steps for collecting, handing over and storing documents.

Which documents tenants should have ready

For short-term and holiday rentals landlords often ask for a compact set of documents. Prepare the following:

• Tenancy agreement (contract, form)
• Deposit (deposit)
• Registration certificate (form)
• Payment proof (receipt, proof)
• Photos of the flat on move-in (photo, evidence)
• Key handover confirmation (keys, entry)

Which proofs are legally relevant

Basics like a written tenancy agreement and payment receipts are the most important proofs if disputes later concern the deposit, damages or accounting. For registration certificates and identity checks, Austrian registration rules and data protection apply; check whether the requested data is proportionate and which details the landlord truly needs.^[1]

What landlords may reasonably request

Landlords may request documents for identification and securing payment, but requests must be proportionate. For holiday rentals the purpose and duration of use matter for the data that may be requested. Ask for the legal basis if requests are unclear or request a written explanation.

How to hand over and store documents securely

Common methods include personal handover with a receipt, encrypted email attachments or secured platforms. Consider the following points:

• Arrange a handover appointment and note date and time
• Sign only clear contractual documents
• Keep payment proofs for at least two years

FAQ

Which documents are absolutely necessary for a short holiday rental?

A signed tenancy agreement or booking confirmation, payment proofs, possibly a registration certificate and a condition report of the accommodation are common.

May the landlord request a registration certificate?

Yes, registration with the authorities can require a registration certificate; however, check if sharing personal data is proportionate.^[1]

What to do if the landlord requests additional sensitive data?

Ask for a written justification and provide only necessary information; if in doubt use secure transmission methods or seek legal advice.

How long should I keep receipts and photos?

Store payment proofs and handover records for at least two years, longer if claims are disputed.

How-To

1. Collect all relevant documents digitally and on paper.
2. Create a short handover protocol with photos on move-in.
3. Arrange the handover in person or send encrypted files.
4. Keep payment receipts and deposit proofs securely.
5. In case of disputes document everything and contact the district court if necessary.^[3]

Help and Support

• [1] RIS - Legal Information System
• [2] Justice Austria - Court Information
• [3] JustizOnline - Forms and e-Services

1. [1] RIS - Tenancy law and legal information
2. [2] Justiz.gv.at - Court information and procedures
3. [3] JustizOnline.gv.at - Electronic forms and submissions