Shared Flat Documents & Rules for Tenants in Austria
As a tenant in a shared flat (WG) in Austria you need clear documents and jointly agreed rules. This article explains which documents landlords and roommates typically request, how special rules for subletting or the use of common areas can be regulated, and what rights you have for repairs, security deposit or termination. I show practical steps for collecting evidence, drafting simple WG rules and correctly handling notice periods and damages. The goal is that you act with more legal confidence and can avoid conflicts without complicated jargon. For specific deadlines and laws I refer to official sources at the end of the text.[1]
Important documents for tenants in a shared flat
Before moving in, you should have or negotiate the following documents. They help clarify rights and duties and avoid later disputes.
- Lease or sublease contract (written, with names and duration).
- Registration certificate and ID as proof of identity and address.
- Proof of income or payslips for credit checks.
- Receipts for the deposit and rent payments (receipts, transfer records).
- Written agreements on utility costs, cleaning and use of shared rooms.
Agreeing special rules in the WG
Special rules help avoid everyday conflicts. Keep agreements in writing where possible, even simple rules for kitchen use, cleaning schedule or guests.
- Subletting rule: obtain the main tenant's consent in writing.
- Access and privacy rules (keys, locking the room).
- Routine for small repairs: who pays what and up to which amount.
- Arrangement for splitting operating costs and reimbursements at move-out.
Rights regarding repairs, defects and termination
As a tenant you are entitled to a habitable dwelling. Report defects in writing and request necessary repairs. For timely termination, statutory rules and deadlines apply.
- Report damages and defects: ideally in writing with photos as evidence.
- If not remedied: record dates and notify the landlord in writing.
- Deposit: agree on return procedures and possible deductions before moving out.
- Observe notice periods and formal requirements; inform yourself in good time.[2]
FAQ
- Which documents are especially important for subletting?
- A written sublease agreement with the main tenant's consent, clear terms on duration, rent and utilities, and contact details for all parties.
- Who pays for repairs in the WG?
- Minor repairs can often be covered by tenants according to agreement; for major defects the landlord is generally obliged to pay.
- How secure is my deposit when moving out?
- The deposit should be returned after the tenancy ends minus justified costs; request a detailed statement for any deductions.
How-To
- Collect all essential documents (lease, ID, registration certificate, proof of payments).
- Draft simple WG rules together and assign responsibilities in writing.
- Clarify and document rules for keys and privacy.
- Document deposit payments and agree on a joint inspection checklist for move-out.
Key Takeaways
- Put agreements in writing: this protects tenants and prevents disputes.
- Always document defects and communication about repairs.
Help & Support
- RIS - Federal Legal Information System
- Justice - Information on procedures and deadlines
- JustizOnline - Forms and e-services
