Tenant Documents and Deposit for Short-Term Rent in Austria

As a tenant in Austria, you should know before a short-term rental which documents landlords usually request and how deposits are regulated. This guide clearly explains which proofs (ID, proof of income, rental agreement) are useful, how a security deposit account works and which deadlines apply to refunds. We explain your rights regarding deductions and practical steps to secure claims. The information helps you to document handover properly, avoid misunderstandings and be better prepared in case of disputes.^[1]

Which documents does a tenant need?

Landlords usually require basic data and proofs of identity and solvency for short-term rentals. Prepare the following documents:

• Valid photo ID (passport or identity card)
• Current registration confirmation or proof of residence
• Proof of income or payslip
• References from previous landlords, if available
• Signed rental agreement stating rental period and payment terms

Deposit: amount, form and security account

In Austria, the deposit amount is often contractually agreed; for short-term rentals, one months rent or a flat amount is frequently requested. Clarify in advance whether the deposit will be paid into a separate deposit account or handed directly to the landlord. A deposit account (escrow account) offers more protection because funds are kept separate from the landlords assets.^[1]

What to watch for in the agreement?

• Written terms on amount and permitted uses of the deposit
• Statement whether interest accrues and who receives it
• Deadlines for return or settlement after move-out

Record condition and meter readings at key handover in writing and with photos; this helps with later deductions.

Settlement and refund of the deposit

After the tenancy ends, the landlord must specify deductions for legitimate claims (such as damages or outstanding operating costs) and provide evidence. Demand a written operating cost statement and receipts for performed repairs. If the landlord does not refund the deposit on time, you can consider legal action; district court is often competent.^[2]

If there is a dispute

Try to reach an amicable settlement first: request a detailed statement and a deadline for refund by e-mail or in writing. If the landlord does not respond, you can file a payment order or sue. Keep all communications, photos and receipts as evidence.^[3]

FAQ

How high can the deposit be for short-term rent?

The amount is contractually agreed; common practice is one to three months rent, and for short-term rent often one months rent or a flat fee.

Must the deposit be paid into a separate account?

Using a deposit account is recommended because it ensures separation from the landlords assets; a blanket statutory obligation depends on the case.

How quickly must the deposit be refunded after move-out?

The landlord should settle promptly and make transparent deductions; specific deadlines can be contractually set or follow case law.

How-To

1. Before signing: Request a list of required documents and read the rental agreement carefully.
2. At handover: Record condition, meter readings and number of keys in writing and with photos.
3. At move-out: Request a detailed settlement and check receipts for deductions.
4. If not paid: Set a written deadline and prepare for legal steps if necessary.

Help and Support / Resources

• RIS - Legal Information System of the Republic of Austria
• Justiz Austria - Courts and Procedures
• JustizOnline - Forms and Online Services

1. [1] RIS - Rechtsinformationssystem des Bundes
2. [2] Justiz.gv.at - Informationen zu Gerichten
3. [3] JustizOnline - elektronische Formulare