Tenant Documents for Small Repairs in Austria
As a tenant in Austria, you should know which documents are useful for small repairs. This guide explains clearly which receipts, photos and notices to the landlord are sensible, how to document costs and which deadlines apply. We cover evidence such as photos and invoices, the correct form of tenant notification, how to obtain estimates and secure the final accounting. The aim is that you are prepared in case of a dispute and can better enforce your rights under the MRG[1] and general tenancy rules. The tips are practical and tailored to the everyday needs of apartment tenants in Austria. This also includes notes on cost reimbursement, rent deductions and how to proceed if access is refused or responsibilities are unclear.
Which documents should tenants keep?
Clean documentation helps to get costs reimbursed or to avoid disputes. Collect the following documents:
- Photos of the damage (photos) and of the condition before/after repair.
- Record date, time and location.
- Invoices, receipts and cost estimates.
- Written notice to the landlord (email or registered mail) and proof of receipt.
How to document costs and communication
Keep a short log of all contacts, note names, dates and content of conversations and save emails. For larger repairs, obtain at least one estimate and request an invoice after completion. If you need court forms or online services, use the official e-forms.[2]
- Store receipts neatly and digitize them.
- Keep all communications with the landlord in writing.
- Have repairs carried out by qualified professionals and request invoices.
FAQ
- Which documents are sufficient for small repairs?
- Generally photos, brief time records, cost estimates and invoices, and the written notice to the landlord.
- Can I pay for a repair myself and deduct it from the rent?
- That depends on your lease and the cause; document costs carefully and clarify reimbursement questions in advance.
- Which deadlines must I observe?
- Defects should be reported without delay; legal actions are subject to the deadlines in tenancy law and the ZPO.
How-To
- Gather evidence: photos, date, descriptions.
- Notify the landlord in writing and request confirmation.
- Obtain cost estimates and have the repair carried out.
- Keep invoices and watch deadlines for possible legal actions.
