Tenant Screening & Data Privacy in Austria

Tenants in Austria often face questions about data privacy and the documents requested during rental applications. This article explains in plain language which data landlords may reasonably request, the deadlines for retention and deletion, and how to object or correct incorrect entries. The guidance is aimed at tenants without legal expertise and gives concrete steps: which documents are useful, how to protect sensitive information and which authorities you can contact. The goal is to help you improve your chances of secure renting with clear documentation, timely responses and transparent communication.

Which data may landlords request?

Not all personal information is automatically permissible. Common and usually permissible items are proofs relevant to creditworthiness and contract fulfillment. If in doubt, ask for a written explanation of why certain data is needed.

• Proof of income (pay slips, employer confirmation)
• Tenant self-disclosure with contact details and rental history
• Certificate of no rental arrears from previous landlord or bank statement
• Proof related to deposit or information on payment ability

Deadlines, storage and deletion

Landlords may store personal data only for the purpose for which it was collected and only as long as necessary. After rejection, unnecessary copies should be deleted or anonymized. Questions about the legal basis fall under data protection and tenancy law provisions^[1].

Your rights as a tenant

You have the right to access, correct and delete incorrect data. Before sharing sensitive information (e.g., health data), request a written justification from the landlord and consider alternatives, such as providing a credit-type reference only on request.

Practical steps

1. Assemble documents: current pay slips, bank statement and certificate of no rental arrears.
2. Provide only necessary copies and request return or deletion.
3. Ask the landlord in writing for clarification if you have doubts about data handling.
4. Note deadlines: submit inquiries and objections promptly.

FAQ

Which documents are mandatory?

There is no universal list; common documents are proof of income, tenant self-disclosure and proof of previous rent payments; very sensitive data is rarely required.

How long can a landlord store my data?

Data may be stored only as long as necessary for the original purpose; after rejection unnecessary copies should be deleted.

Who do I contact for data breaches?

For data protection issues you can contact the Data Protection Authority or consider legal action; there are also court options at the district court and laws available via RIS^[2].

How-To

1. Collect relevant documents in copies and make an overview list.
2. Ask the landlord in writing which data is required and why.
3. If data is incomplete or incorrect, request correction or deletion.
4. Set deadlines for responses (e.g. 14 days) and document replies.
5. For disputes consider legal action in district court or seek advice^[3].

Help and Support / Resources

• RIS — Legal database
• Austrian Justice information
• JustizOnline — forms and e-services

1. [1] RIS — Legal database
2. [2] Justiz.gv.at — Court information
3. [3] JustizOnline — e-Forms and services