Tenants: Organize Short-Term Rental Documents in Austria

As a tenant in Austria, it is important to organize documents for a short-term rental in a legally sound way. A well-ordered file helps to prove payments, meet deadlines and react quickly in case of conflicts. In this guide you will learn which documents are useful, how to systematically store receipts and photos and which steps are recommended in case of damage, deposit issues or contract changes. We explain in plain language which deadlines to observe, how to document correspondence and when it makes sense to use official or court forms. The goal is to strengthen your rights as a tenant in Austria and avoid disputes. Use checklists and digital copies to respond quickly to inquiries from landlords, authorities or courts.

What belongs in the file?

• Lease agreement (rent) – signed copy and any addenda.
• Payment confirmations (payment) – transfers, receipts, online records.
• Security deposit proof (deposit) and bank statement.
• Condition documentation (photo) – photos of defects at the start and end of the rental period.
• Correspondence – emails, messages and confirmed agreements as PDFs.

How to secure and organize?

Practical steps to store documents securely:

• Digitize all papers and store them in organized folders.
• Note dates and times of events and deadlines (within 14 days).
• Keep forms and payment records separate for authorities and courts.
• Create a checklist and handover documentation when moving out.

What to do in case of damage or disagreements?

For acute defects, report them in writing, demand remediation and set a reasonable deadline. Keep the report and responses, and prepare an overview of measures taken. For unclear legal questions, consulting the Mietrechtsgesetz can help^[1], and for formal submissions you may use JustizOnline forms if applicable^[2].

FAQ

Which documents are important when moving in?

Above all the signed lease, proof of identity, deposit receipt and an initial condition record.

How long should I keep receipts?

At least for the duration of the tenancy and two years thereafter for possible claims.

Can I use photos as evidence?

Yes, timestamps and clear photos are useful evidence; supplement them with written reports to the landlord.

How-To

1. Collect all contract and payment documents digitally and in paper form.
2. Create a chronological event list with dates and times.
3. Send formal defect notices by registered mail or with proof of receipt.
4. If necessary, prepare documents for a complaint at the district court.

Help and Support

• [1] RIS – Legal texts and the MRG
• [2] Justice – Information on procedures and responsibilities
• [3] JustizOnline – Forms and e-services

1. [1] RIS – Mietrechtsgesetz (MRG)
2. [2] JustizOnline – e-Forms