Tenants: Documents for Applications in Austria
As a tenant in Austria you often need a clear list of documents when filing applications — for repairs, rent reduction or dealing with authorities. This article explains which proofs landlords and courts typically request, which documents matter for notifications under MRG §3 (maintenance and repair obligations)[1], and how to meet deadlines and complete forms correctly. You will get a practical checklist, guidance on documenting damage correctly, tips for communicating with your landlord and notes on court options if an agreement cannot be reached. Keep photos, repair notifications by e-mail and payment receipts; this evidence can be decisive in disputes before the district court[2].
Which documents are required?
Depending on the application, landlords, authorities or courts may request different documents. The following list helps compile the most common items.
- Copy of the tenancy agreement (including addenda)
- Recent rent payments and bank statements (rent payments)
- Photos and videos of damage (photo, video)
- Defect report / repair protocol (repair)
- Forms, applications or submissions (form, application)
- Correspondence with the landlord, e-mails and receipts (document)
Keep all e-mails and photos organized and accessible.
How to document repairs and defects
Good documentation makes later steps easier. Note date, time and circumstances, take clear photos and send a written defect report to the landlord.
- Record date and time when the defect was discovered (deadline)
- Create photos and short descriptions as evidence (photo, document)
- Report defects in writing and keep copies of the report (form)
Detailed documentation increases your chances in a dispute.
How-To
- Gather all relevant documents: contract, payment records, photos and correspondence.
- Check deadlines and respond within the required timeframes.
- Complete required forms, attach documents and sign correctly.
- Send documents by registered mail or via JustizOnline if court proceedings become necessary[3].
- Keep proof of sending and receipt as well as all replies.
Respond to official letters within deadlines to avoid legal disadvantages.
FAQ
- What deadlines apply to defect reports?
- There is no single deadline for every case; report defects as soon as possible in writing to preserve your rights.
- Which pieces of evidence are most important?
- Clear photos, date stamps, written defect reports and payment receipts are particularly persuasive evidence.
- Can I reclaim repair costs?
- In some cases rent reductions or reimbursements may be possible; check the legal situation and document costs carefully.
Help and Support
- RIS - Legal Information System of the Federation
- Justice - Information on Courts
- JustizOnline - Electronic Filings
