Municipal Housing: Documents for Tenants in Austria

As a tenant in Austria, especially if you apply for municipal housing in Vienna or elsewhere, it is important to know which documents are required, which deadlines apply and how to submit proofs correctly. This guide explains step by step typical forms, identity and income proofs, tenancy-law related notes under the MRG^[1] and practical tips for documents that are often overlooked. It is aimed at tenants without a legal background and shows how to improve your chances of meeting allocation conditions and preparing authority applications cleanly. At the end you will find a checklist, an FAQ and notes on offices and digital forms to help make the application process as smooth as possible.

Which documents do I need?

• Proof of identity (ID card or passport) (document)
• Registration certificate or proof of residence (proof)
• Income statements for the last three months (pay slips or notices) (proof)
• Certificate of rent arrears clearance or bank statement (rent)
• Proof of household members (birth certificates, family proof) (document)
• Proof of social benefits or employer confirmation (payment)
• Completed municipal allocation form (form)
• Where applicable, medical certificates for special housing needs

How do I submit the documents?

Most municipalities accept in-person submission at the municipal office, postal delivery, or electronic submission where provided. Check the allocation form carefully and include copies (not originals). Label pages and add a table of contents so files can be processed faster. Some municipalities offer digital forms or submission guidance online^[2]. Always keep a confirmation of receipt or a delivery receipt.

What happens in case of rejection or queries?

If an application is rejected or documents are missing, you usually receive a written explanation. You can generally file an objection or, if necessary, consider legal action via the district court (Bezirksgericht)^[3]. Document all communications and deadlines and provide new proofs promptly.

FAQ

Which deadlines must I observe?

Deadlines for submission are stated in the municipality's allocation form; application rounds often have fixed submission dates.

Can the landlord or municipality request additional documents?

Yes, municipalities can request specific proofs; these must be factually justified and related to the allocation criteria.

Where do I submit the documents and obtain confirmation?

Usually at the responsible municipal office or online via the portal named on the municipality's website; ask for a confirmation of receipt.

How-To

1. Collect all required documents and make copies (document).
2. Complete the allocation form fully and attach the proofs in an ordered manner (form).
3. Submit the documents within the deadline and keep a confirmation of receipt (calendar).

Key Takeaways

• Complete documentation increases the likelihood of a positive decision.
• Observe deadlines and keep confirmations of receipt.
• Document all contacts with the municipality in writing.

Help and Support / Resources

• [1] RIS - Legal texts and information
• [2] Justiz.gv.at - Courts and procedure information
• [3] JustizOnline - Electronic forms and e-services

1. [1] RIS - Mietrechtsgesetz (MRG)
2. [2] JustizOnline - Electronic forms
3. [3] Justiz.gv.at - District courts and procedure information