Template: Key Handover for Tenants in Austria
Why a template letter matters
As a tenant in Austria, written documentation for key handover and meter reading is important. A clear template letter helps record the takeover time, meter readings and any defects so both parties are protected. This guide shows you how to write a legally safe letter, which deadlines and formulations make sense and which evidence you should collect. It includes a practical checklist, wording examples and notes on meter reading, photo and documentation duties as well as the return of the deposit. The aim is to avoid disputes and to clearly protect your rights as a tenant in Austria without requiring legal expertise.
Template letter
Place, Date
Subject: Key handover and meter readings
Dear Sir or Madam,
I hereby document the handover of the keys and the meter readings. Please confirm the appointment and read the meters. You can use the meter readings and photos as evidence. Please sign the protocol at the handover.[1]
Kind regards
Your name
Checklist before handover
- Arrange an appointment (appointment)
- Record and document meter readings (document)
- Take photos of meters and defects (photo)
- Document key handover and collect signatures (keys)
- Send a copy to the landlord (submit)
FAQ
- Do tenants have to report meter readings when moving out?
- Yes, tenants should document meter readings and inform the landlord to avoid billing disputes.
- How do I document a key handover correctly?
- Create a short protocol with date, time, meter readings, photos and signatures of both parties.
- Who can I contact if there is a dispute?
- District courts are responsible for disputes; inform yourself about possible legal steps and deadlines.[2]
How-To
- Arrange a fixed handover appointment (appointment).
- Read and record all meter readings and create a document (document).
- Take clear photos of meters and visible defects (photo).
- Document the key handover and have both parties sign (keys).
- Keep copies and send a confirmation to the landlord (submit).
