Move-Out Handover Template for Tenants in Austria
When moving out, a complete handover protocol is often crucial for tenants to avoid disputes about the deposit, damages or additional claims. This guide explains how you as a tenant in Austria can prepare a practical protocol, which items (meter readings, key handover, damages, cleanliness) matter and how photos and receipts can be used as evidence. You will receive a template letter, tips on deadlines and handover appointments, and guidance on when legal advice or a district court may be necessary. Clear documentation protects your interests, eases communication with the landlord and increases the chances of a fair settlement of the deposit. The template also helps prepare handover appointments and record outstanding defects to reduce follow-up claims.
What belongs in the handover protocol?
- Meter readings (electricity, gas, water)
- Key handover: quantity, serials or key numbers
- Damages and defects: detailed description
- Cleanliness and return of inventory
- Photo evidence and receipts
- Signatures, date and handover time
Rights and obligations are regulated in the Austrian Tenancy Act (MRG).[1]
If disputes cannot be resolved, proceedings at the district court may be appropriate.[2]
Respond to legal notices within deadlines to protect your rights.
Template letter: sample wording
Dear [Landlord Name], at the handover appointment on [Date] I confirm as tenant that I returned the apartment in the following condition: [brief condition description]. Please review the attached handover protocol and confirm with signature and date.
Keep photo evidence and documents organized and stored safely.
FAQ
- Who prepares the handover protocol?
- Ideally tenant and landlord prepare the protocol together; if the landlord does not cooperate, the tenant should prepare their own protocol with photos and witnesses.
- What should I do if there is disagreement about damages?
- Document everything carefully, collect evidence and try to reach an agreement; if necessary, court action at the district court may follow.
- How do I protect my deposit?
- Keep handover protocols, photos and receipts ready and ensure deadlines and any claims are justified in writing.
How-To
- Arrange a handover appointment with the landlord and set a time.
- Record meter readings and check them for plausibility.
- Take systematic photos of each room and visible defects.
- If needed, send a template letter with the protocol by registered mail or electronically.[3]
- Sign the protocol together and hand over the keys against confirmation.
