Move-Out Inspection Report - Tenants in Austria
A move-out inspection report documents the condition of the apartment and protects tenants and landlords when handing back the property. In Austria, a careful report helps avoid disputes over damage, cleaning or the security deposit.[1] Note defects, take photos and record meter readings so you have evidence later. Many conflicts can be resolved with clear deadlines and written records; inform yourself early about handover appointments and your obligations as a tenant. This guide explains practical steps, common pitfalls and when to request a report or have repairs made so that the handover is fair and compliant. At the end you will find FAQs, a step-by-step guide and a list of documents to have ready.
What belongs in the inspection report?
- Detailed condition description of all rooms and surfaces.
- Photos of damage, wear and specific defects.
- Meter readings for electricity, gas and water.
- Notes on the deposit and possible deductions.
- Signatures of the parties handing over and the date.
- Key status and number of keys handed over.
Detailed photos help in later disputes.
Who pays which costs?
Rule of thumb: repairs for damage beyond normal wear and tear can create costs for the tenant; normal signs of use are generally not the landlord's responsibility. Clarify in the report which defects already existed at move-in and which are new.
- Repairs for damage caused by the tenant may be deducted.
- Minor repairs and cosmetic work: check the rental agreement for clauses.
- If unclear: attach documentation and agree in writing.
Clean the apartment thoroughly before the handover.
Checklist for tenants before handover
- Arrange the handover appointment with the landlord in good time.
- Take photos, record defects and read meters.
- Complete outstanding repairs or document who will cover them.
- Keep receipts for any work done and invoices ready.
- Count all keys and note the number in the report.
FAQ
- Does the landlord have to create an inspection report?
- No, there is not always a legal obligation, but tenants should insist on a written report to avoid later disputes.
- What if defects only show after the handover?
- Inform the landlord immediately in writing and collect evidence; notifying in time is important to assert claims.
- Where can I find legal regulations and forms?
- Legal texts such as the Tenancy Law and court forms are available on the official RIS and JustizOnline websites.[2]
How-To
- Schedule: Contact the landlord early and confirm date and time in writing.
- Prepare: Photograph each room, note defects and record meter readings.
- Create the report: Keep a written record with signatures from both parties.
- Hand over keys: Count all keys and note the number in the report.
- Follow up: Keep copies and contact an advisory service in case of dispute.
