Move-Out Inspection Record for Tenants in Austria
Upon moving out, a careful move-out inspection record is important for tenants in Austria. It protects tenants and landlords, documents condition, meter readings and returned keys, and helps with disputes over the security deposit. This guide explains step by step which items should be included in the record, how to record photos and meter readings, which deadlines apply and what rights tenants have under the tenancy agreement.[1] I also describe how to note defects, check claims and, if necessary, take evidentiary photos. The goal is to reduce uncertainty and enable a fair handover of the apartment. I also give guidance on when formal documents are necessary, how to meet deadlines for repairs, and when legal action at the district court may be appropriate.[2] Use the checklist, clearly mark dates and signatures, and keep copies.
What is an inspection record?
An inspection record is a written document that records condition, defects, meter readings and handed-over keys at the apartment handover. It serves as evidence if claims arise regarding the deposit or repairs.
Detailed documentation increases your chances of success in disputes.
What tenants should check when moving out
- Take photos and document condition thoroughly.
- Record meter readings and note them in writing.
- Document key handover and confirm receipt.
- Describe defects and necessary repairs clearly.
- Agree deadlines and the handover appointment in writing.
- Check the deposit accounting and note any deductions with reasons.
Keep copies of all records and photos.
How to create a legally effective inspection record
An effective record is clear, dated and signed by all parties. Note meter readings, list defects individually with location and extent, attach photos and record handed-over keys as well as any special agreements on subsequent repairs.
Respond to legal notices within deadlines to preserve your rights.
Key elements
- Date, address and names of tenant and landlord.
- Meter readings for electricity, gas and water.
- List and count of handed-over keys.
- Specific defect descriptions with photos attached.
- Note on deposit refund and possible deductions.
FAQ
- Do I need an inspection record as a tenant?
- Yes. A written record protects your interests in deposit disputes and claims for repairs.
- Who should sign the record?
- Both tenant and landlord should sign and date the record; if one party is absent, document this and have witnesses or photos confirm the condition.
- What if the landlord claims deductions from the deposit?
- Check the claim against the record and photos; request a clear accounting and contact advisory services or the district court if needed.
How-To
- Schedule and confirm the handover appointment in writing.
- Systematically inspect all rooms and record defects.
- Take photos, record meter readings and attach them.
- Count keys, confirm handover in writing and have signatures added.
- Request the deposit accounting and check applicable deadlines.
