When to Use Handover Report with Photos - Tenants Austria
Many tenants in Austria wonder exactly when a handover report with photos is useful. A carefully prepared report protects against later disputes about damage, meter readings or missing keys. This article explains in plain language which details belong in the report, which photos are helpful and how to observe deadlines and delivery. We also show how to document defects, what rights you have as a tenant and when a visit to the district court or legal advice may be necessary. Use the practical steps to keep evidence safe and avoid later disagreements with landlords.
Why photos in the handover report matter
Photos document the condition and extent of visible defects at the time of handover. They help clarify later disputes about damage, wear or missing items. Digital images are easy to copy and can be secured with time information.
When to take photos
- At move-in: photograph the condition of all rooms, walls and floors (move-in).
- At move-out: re-photograph spots documented earlier (move-out).
- When defects are found: photograph mold, moisture or broken fixtures (repair, mold, photo).
- For meter readings: photograph electricity, gas and water meters (photo, record).
How to document photos securely
Give clear file names (e.g. "Kitchen_2025-05-10_1.jpg"), note place and time, and keep multiple copies (cloud and local backup). Add a short description for each image in the report.
- Name files clearly and include the date (photo).
- Document time and location or include them in the filename (calendar, time).
- Have the report signed and deliver it with proof or send it by registered mail (file, submit).
Rights and obligations
The tenancy law regulates many landlord duties; as a tenant you should report documented defects early and respect deadlines[1]. For serious disputes the district court has jurisdiction; court action should be prepared with evidence as needed[2]. Forms and delivery information are available online[3].
FAQ
- Do I need photos in the handover report?
- Photos are not always legally required, but they are highly recommended for evidence and to avoid disputes.
- How many photos should I take?
- Take enough photos of each room, meter readings and all visible defects; describe them in the report.
- What if the landlord disputes the photos?
- Keep copies, send the report with proof and involve the district court if necessary. [2]
How-To
- Take photos of each room and all defects (photo).
- Record the date and time or include them in the filename (time).
- Photograph meter readings and enter them in the report (record, photo).
- Document key handover and note it in the report (keys).
- Have the report signed and keep a copy or send it by registered mail (file, submit).
Key takeaways
- Document condition, meter readings and key handover with photos.
- Keep multiple secure copies, including a cloud backup.
- Respond to letters and legal notices within deadlines.
